Bringing God-Tier property and estate management

Vixus Property Management provides bespoke packages for Residential Management Companies to ensure that the hassle of managing your building on a day to day basis is expertly looked after. Below are four of our set management packages, all of which can be modified to ensure that you have complete peace of mind, whilst working within an agreed budget.


Mont Blanc to Everest all include access to our industry leading Client Portal – enabling leaseholders to report issues, gain updates and communicate with their Property Manager – simplifying communication to provide fast action.

£175 Per Unit

Organising the relevant insurance policies for the Property


Organising the relevant DOI insurance policies

Keep all maintenance and repair estimates, work orders, and invoice/payment receipts for review

Thorough accounting of all property service charge payments collected, including receipts

Annual reporting of all financial statements

The preparation of year end accounts

Acting on behalf of the company secretary if necessary for the resident’s management company (e.g. sending out owner communication)

Collection of service charge and arrears management/collection – credit control

Preparation of budgets, financial forecasts, and year-end accounts to meet ARMA & RICS Codes of Conduct+ Compliance with the relevant Landlord and Tenant Acts

Arrangement of reinstatement cost assessment

Monthly income/expense reports – to be included within monthly Property Management Report

Documentation of any payments made on the owner’s/freeholders behalf

Collection of rents - commercial

Collection of ground rents

Administration of insurance premiums and communal claims


Compliance with the relevant Landlord and Tenant Acts


Comply with the RICS Service charge residential management code

General health & safety compliance and management.

Fire safety compliance and management

Compliance with relevant company and property law as required

Enforcing the lease terms and dealing with breaches of lease (excluding third party fees)

Organise five yearly safety testing of landlord electrical equipment/installations - statutory requirement

Organise fire risk assessment relating to common areas

Health and Safety risk assessment relating to common areas (usually every 2 - 3 years)

Provision of a Health & Safety management programme

Health & Safety and other statutory based audits and inspections e.g. in connection with the Disability Discrimination Act

Provision of environmental performance surveys and audits including Energy Performance Certificates, Display Energy Certificates and audits (organise, third party fees not included)

Section 20 process for all major works that qualify - organise, run the consultation and organise quotes

General Property Maintenance

Regular Inspections – Annual


Keep thorough records

Repairing and maintaining the building’s structure, walls and roofs

Maintaining facilities onsite such as vehicle gates, lifts, smoke and fire alarms

Provide support for any RTM or RMC with the on-site management team

Handling solicitors’ enquiries on the sale of individual properties

Organise and attend Director/Board meetings

Organise and attend all AGMs & EGMs

Provide a leaseholder portal – raising maintenance issues and account information

Scheduling and assessing cleaners, gardeners, and window cleaners

Management of contractors

Engaging and management of maintenance contracts and repairs

Handling resident complaints, for example regarding a communal issue or neighbour

Provide a regular surgery appointment for all leaseholders to raise issues

Arrange for the apportionment and re-charge of directly metered utilities supplies subject to the receipt of accurate data on which to raise the charge.

Provide monthly property manager reports to board/freeholder

Create and maintain a 12-month PPM maintenance plan

Create and maintain a 5, 10 or more year CapEx plan which drives planned-for capital projects

Direct management of the on-site management team

Provide a monthly newsletter for all leaseholders

Dealing with and managing right to alter applications (third party fees excluded)

Organise and attend all other meetings outside of those included in other packages

General Property Maintenance

Out-of-hours support – to provide 24 hours support for all leaseholders


Price discounts? Click here for further information

To find out more about our services or to discuss a package, please get in touch.